Audit compliance is simply a part of modern data management. If only it weren't so time-consuming... lucky for you Can Do takes care of almost all the important tasks of audit-proof archiving for you!
Project data, skills databases, project, budget and time schedules, documentation for stakeholders, holiday plans and much more: project management generates a wide variety of data that needs to be managed and archived in an audit-compliant manner. What makes it even more difficult is that all this data is generated by different applications. And if it is not stored in a program-specific manner, without a traceable structure, they are located in the most diverse storage points. As if this confusion wasn't enough, there are also employees who "quickly" save something locally and do not adhere to the (hopefully existing) process documentation.
As a result, project management audit security can be extensive and difficult. In the previous blog post, we explained the individual steps in the following chapters:
- Audit compliance - what is it?
- Audit compliance - clarification of terms
- Audit compliance - the measures
Today we want to show you how to simplify the path to audit compliance in project management. This much can be said: It's even a shortcut... That's why this article on implementing audit compliance archiving with Can Do is much shorter than the list of measures in the last post.
Process documentation with Can Do
Even if you are using hybrid project management with Jira® and Can Do, you cannot avoid process documentation. Again, everyone involved in the project needs to have specific instructions on how to handle the data. The big advantage of hybrid project management is that you do not have to use a multitude of tools and add-ons that all produce their own data. Instead, you only need Jira® and Can Do, so there is far less software for you and your staff to create and implement rules for. In addition, Can Do has integrations and interfaces with other applications (such as office or sales tools) so that Can Do can also provide central data control for them. More on this in the next point:
Data points and storage locations with Can Do
Can Do is the software centre of your hybrid project management work - and the place where your project management data is stored and managed. This applies to you as well as to everyone in PM who uses Can Do. Designed as Software as a Service (SaaS), Can Do brings all project data together in one central location - including data from multiple Jira® instances or other integrated tools. This makes data discipline easy for everyone involved in the project and makes it easy to archive data for audit purposes: Can Do does this automatically. Redundancy is also taken care of with Can Do:
Redundancy with Can Do
Can Do can be run as an on-premise installation (i.e. on a server on your premises) or in the cloud (via AWS). For most organisations and project managers, the advantages of the cloud version outweigh the disadvantages:
- No server hardware required to meet Can Do's system requirements.
- Automatic updates
- GDPR compliance
Most importantly, Can Do automatically ensures the redundancy of your data in the cloud - without you having to do anything. As far as Can Do and its data are concerned, you can forget about backups with the cloud version.
Certification with Can Do
Because Can Do is at the heart of your PM's data management and archiving, storing all your data in one place, it also makes it easier for your auditor to review and certify that your project management is audit compliant.
Conclusion: Can Do makes it easier for you
Audit compliance in project management is a topic that requires a lot of work - or simply the use of the right project management software! Can Do sits at the heart of your hybrid project management and relieves you of most of the audit compliance tasks. It also simplifies the certification of audit compliance activities.
Although Can Do offers you one of the fastest and most direct routes to audit compliance, it remains a complex issue. The first point of contact for audit compliance in project management is your auditor. And when it comes to day-to-day implementation in hybrid project management, it's us, of course. We are happy to advise you on all user questions regarding audit compliance with Can Do: simply contact us.