User Guide: Time Entry Screen in Can Do

How can an employee report their hours?

6. View: Filter and Display Options1. Overview of the Screen

The screen is structured in a tabular format, displaying one row per work package or task to which you can log time.
At the top, you can select the desired time period (e.g., one week) for which time should be recorded.

Modes for Time Tracking

In Can Do, time can be entered or viewed in three different display modes:

• Daily view | Weekly view | Monthly view

In the daily view, entries are made directly per day and are ideal for detailed reporting.
In the weekly and monthly views, you can enter total hours for a task — the software automatically distributes these hours evenly across the relevant days for multi-day tasks.
This makes time tracking quick and efficient, especially when exact day-by-day documentation isn’t required.

You can easily switch between these views by clicking the corresponding buttons ("Days", "Weeks", "Months").
In the example shown, the “Days” option is activated to allow for daily time entries.
Time periods can also be selected flexibly via separate buttons or the “Time Period” field.

2. Column Overview and Their Meanings

3. Recording Time – Here's How

Select Time Period:
At the top in the "Time Period" section, choose the desired period for time tracking (days, weeks, or months).

Identify Task:
The list displays all tasks assigned to you for processing.

Enter Time per Day:
Under each weekday (e.g., "Tue, 15.07."), directly enter the number of hours worked.

Speech Bubble Icon (Comment Function):
Click the small speech bubble icon next to a time entry to:

• Add a comment about your activity (e.g., details about the work step),

• Enter multiple time entries per day and task (a detail window opens, e.g., 2h documentation + 1h meeting),

• Additionally indicate whether a time entry is billable and — if not — specify the reason.
  For more information, see the article on "Time Tracking Customization."

Save:
Your entries will only be saved once you click "Save Changes" at the top.

4. Additional Reporting Options

In addition to pure time tracking, employees can also report the degree of completion and the status of individual work packages.
These entries can be made in the detail window of the respective task via the “Edit Selection” button.

5. Adjusting Columns

Using the menu in the top right corner (three bars), you can:

• Show or hide columns

• Sort columns (ascending/descending)

• Filter data

⚠️ Important:
The selected column configuration is not saved permanently – when reopening the view, the default layout will be loaded.
A permanent, system-wide column definition (including order) can be configured centrally by the Can Do administrator.

6. View: Filter and Display Options